Cover Letter Guide

How to Write a Cover Letter — The Complete Guide

A cover letter introduces the evidence most relevant to a role. This guide covers structure, tone, and ways to replace generic wording with specific, truthful details.

Resumeva editorial guidance · Reviewed 10 September 2026. Guidance is not a hiring guarantee; always follow the employer’s instructions.

The U.S. Department of Labor Employment Workshop describes a typical cover letter as 250–400 words and recommends connecting experience, skills, and achievements to the job requirements. Read the U.S. Department of Labor source (PDF).

1. The 4-paragraph structure

One practical starting structure uses four short parts; adapt it to the employer's instructions:

Opening — who you are and which role you want
Why them — what excites you about the company
Why you — your strongest 1–2 proof points
Closing — clear call to action and thanks

2. Hook the reader in the first sentence

Consider opening with a relevant accomplishment or an accurate reason the role interests you. Include a number only when it is real and supportable.

3. Mirror the job description — but don't copy it

Reuse accurate role terminology from the posting when it describes work you have genuinely done. Do not copy requirements you cannot support or add tools you have not used.

4. Keep it to one page

The Department of Labor source describes 250–400 words as typical guidance, not a universal rule. Follow any employer instructions and remove material that is not relevant.

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